Last Amended
November 2003
Created from Amended Constitution Drafted 1976
Section A. Name
The name of the organization shall be “Orchard Ridge Community Club”, (hereafter ORCC).
Section B. Geographical Boundaries
The basic geographic boundaries for the purpose of determining membership in the ORCC are as follows:
Commencing at the West Beltline at the intersection with the Southwest Bike Path, then South along the West side of the Bike Path to the intersection with Verona Road, then West on the North side of Raymond Road to Gilbert Road, then North on the East side of Gilbert Road to Russett Road, then West on the North side of Russett Road to South Whitney Way, then North on the East side of Whitney Way to Crabapple Lane, then west on the North side of Crabapple Lane to Cameron Drive, then North on the East side of Cameron Drive to Barton Road, then north on both sides of Cameron Drive to Dorsett Drive, then East on Dorsett Drive to South Whitney Way, then North on South Whitney Way to Hammersley Road, then North on the East side of South Whitney Way to the West Beltline Highway, then East on the South side of the west Beltline Highway to the point of origin.
Section C. Fiscal Year
The fiscal year for the ORCC will begin on July 1 and continue until June 30.
Section A. Purposes
The purpose of the ORCC is to foster a sense of community among the Orchard Ridge area neighbors and to work together to better our community.
Section B. Policies
Section A. Classes of Members
There shall be two types of members:
(1) Active members
(2) Honorary members
Section B. Membership Requirements
1. To qualify as an active member, the neighbor must have paid the current membership dues as established by the Board of Directors and must either live within the geographical boundaries as set forth in Article I, Section B, or operate a business located within those boundaries.
2. To qualify as an honorary member, the person must be ineligible to be an active member and chosen as an honorary member by the ORCC Board of Directors by a majority vote based on some community significance or relationship to the Orchard Ridge community.
Section C. Rights and Privileges
The following rights and privileges result from membership in the ORCC:
1. Serving on the Board of Directors but only one person at a time from each membership family.
2. Serving on committees but only one person at a time for each membership family.
3. Participating in and at any ORCC meeting; including business meetings of the Board of Directors, upon notice to the Board of Directors.
4. Participating in the selection of directors and officers.
5. Referring matters to the Board of Directors for consideration by the Board of Directors.
6. Participating in all social and community events sponsored by the ORCC, subject to the payment of any admission charge or other condition prescribed for the event by the Board of Directors.
7. Terminating membership at any time with notice to a director of officer.
Section D. Membership Dues
Membership dues will be paid by all active members biannually in an amount set by the Board of Directors by majority vote. Dues will be collected during the spring membership drive in even-numbered years. Dues may be waived for honorary members or other active members by majority vote of the Board of Directors. Upon collection, the dues will be deposited in an account in the name of “Orchard Ridge Community Club” in a state certified financial institution for use in funding the activities of the ORCC.
Section E. Term of Membership
Two-year membership terms begin on the first day of the fiscal year in even-numbered years and shall end on the last day of the fiscal year of the following even-numbered year. A partial membership term may begin at any other time and shall continue until the end of the current membership term.
ARTICLE IV Board of Directors
Section A. Functions and Duties
The affairs and operations of the ORCC, except as delineated herein, shall be under the management and control of the Board of Directors. The duties of the board shall include but are not limited to the following:
1. To hold business meetings as needed.
2. To administer these bylaws.
3. To collect and administer dues.
4. To effectuate the purpose of the ORCC as set forth in Article II.
5. To determine a place for the meetings and notify members of those meetings.
6. To keep and have available for inspection at any time, the financial records of the ORCC.
7. To annually prepare a financial report for inspection by any member upon reasonable notice.
8. To bring to the board for consideration any issue brought to their attention by a member.
Section B. Structure
1. A President, Vice President, Secretary and Treasurer shall act as officers and shall be chosen by a majority vote of the Board of Directors. Officers shall serve one-year terms, and are elected by the Board of Directors at the first meeting of the new fiscal year.
2. Duties of officers: The President calls and conducts meetings of the board (although any board member can call a meeting at any time). The President acts as primary spokesperson and contact for the Board. The Vice President fills these roles in the absence of the President. The Secretary takes and distributes the minutes of Board of Directors’ meetings, and keeps the record of terms of office for Board members. The Treasurer manages the financial accounts of the ORCC and reports on the financial status of the organization to the Board on a regular basis.
3. No fewer than nine and no more than 15 directors, each with a term of three years, such term beginning at the beginning of a fiscal year, may serve as the board of directors.
4. No director shall serve as a director for more than two consecutive three-year terms.
5. The directors should be selected to ensure as much diversity as possible relative to neighborhood areas, gender, age, race, ethnicity, and sexual preference.
6. The board of directors
may nominate and elect new directors for the board at any time, and may elect
new directors at any time.
7. A list of officer nominations from those directors in the first and second years of their terms to serve as President, Vice President. Secretary and Treasurer for the upcoming year shall be generated, and officers shall be elected by the board, at the first board meeting of the new fiscal year.
8. A director is no longer eligible to serve if that director misses three consecutive board meetings without reasonable explanation.
Section A. Call of Meetings
1. Business meetings of the ORCC will be held based on a schedule established by the ORCC Board of Directors each year.
2. Special or additional meetings may also be called by the President when needed.
3. In the absence of the President, any director may call a meeting.
4. Meetings should, whenever possible, be scheduled with at least three weeks notice given to the directors.
5. The schedule of meetings shall be published in the ORCC newsletter or in another manner so as to give notice to the membership of the schedule of meetings. As changes may occur to that schedule, those changes shall also be published to the membership whenever possible.
Section B. Conduct of Meetings
1. All meetings shall be conducted according to parliamentary procedures.
2. A quorum shall be a majority of appointed directors.
3. The President shall preside at these meetings. In his or her absence, the Vice President shall preside. In the absence of both the President and the Vice President, any director may preside upon a majority vote of the directors present at the meeting.
4. Actions taken by the Board of Directors will be by motion and by majority vote of directors present, unless otherwise indicated herein.
ARTICLE VI Adoption of Bylaws
These bylaws shall become effective upon approval by a 2/3 majority of the appointed directors. Notice of these bylaws and any future amendments to these bylaws shall be available to all members to allow participation and input from the membership. Changes or amendments to these bylaws shall be posted on the ORCC internet web site for one month following their preliminary approval by the Board of Directors. Notice of bylaw changes shall be published in the ORCC newsletter or other printed communications.
Upon approval of these bylaws, if any section of these bylaws is proven to be illegal or unconscionable, that section is hereby severed and the remainder of these bylaws shall not be affected.
These bylaws shall be reviewed by the Board of Directors at least one time during each fiscal year.
Drafted 2/7/96
Read 2/21/96, 3/20/96, 4/17/96
Edited 3/6/96, 3/11/96, 3/24/96, 4/18/96
Paul W. Humphrey
Amended November 2003
